CALCULATOR TOOLS
Time Card Calculator
Weekly timesheet with in/out times and breaks for each day, total hours, overtime after 40 hours and gross pay.
Calculated in your browser – nothing you enter is sent or stored.
This free time card calculator turns a week of clock-in and clock-out times into total hours, regular and overtime hours, and gross pay. Enter your times for each day, subtract unpaid lunch breaks, choose the federal or California overtime rule and print the finished timesheet for your manager or your own records.
How to Use the Time Card Calculator
- Enter clock-in and clock-out times for each day you worked. Leave days off blank. Shifts that end after midnight are handled automatically.
- Add unpaid breaks in minutes, such as a 30-minute lunch. Short paid breaks should not be entered.
- Enter your hourly rate to see regular, overtime and gross pay.
- Choose the overtime rule that applies to you, then print or save the page as a PDF.
How Weekly Hours and Overtime Are Calculated
Each day's hours are clock-out − clock-in − unpaid breaks, converted to decimal hours by dividing minutes by 60. The days are added for the weekly total.
- Federal rule (FLSA): hours over 40 in a workweek are overtime, paid at 1.5 times the regular rate. Hours in one day do not matter.
- California rule: hours over 8 in a day are overtime, hours over 12 in a day are double time, and remaining regular hours over 40 in the week are also overtime. (California also has a seventh-consecutive-day rule that this calculator does not apply.)
Example: five days from 9:00 AM to 6:00 PM with a 30-minute lunch is 8.5 hours a day, or 42.5 hours. At $20 an hour under the federal rule that is 40 regular hours ($800) plus 2.5 overtime hours at $30 ($75), for $875 gross pay. Under the California rule, each day has 0.5 hours of daily overtime – the same 2.5 overtime hours here, but the result differs when daily hours vary.
Who Is Entitled to Overtime?
Most hourly workers are non-exempt under the FLSA and must receive overtime. Salaried employees can be exempt if they earn at least the federal salary threshold and their main duties are executive, administrative or professional. Several states, such as Alaska, Nevada and Colorado, also have daily overtime rules. If you are unsure, check your state labor department.
Why Keep Your Own Time Card?
Employers must keep accurate time records, but mistakes happen – rounding, missed punches and unpaid overtime are among the most common wage complaints. Keeping your own record of start and end times, breaks and hours makes it easy to check every paycheck. The printable timesheet from this page is a simple way to do it.
Converting Time Card Hours to Decimal
| Hours:minutes | Decimal hours |
|---|---|
| 7:15 | 7.25 |
| 7:30 | 7.50 |
| 7:45 | 7.75 |
| 8:10 | 8.17 |
| 8:20 | 8.33 |
| 8:40 | 8.67 |
For a single shift, the hours calculator is quicker. To see your take-home pay after taxes, put your weekly gross into the paycheck calculator.
Sources
- U.S. Department of Labor – Overtime pay
- U.S. Department of Labor – Recordkeeping requirements under the FLSA
- California Labor Commissioner – Overtime FAQ
Last reviewed: October 2026 by the ShrinkBee team. Results are estimates. Overtime rules vary by state, industry and job classification.
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